Planning a Christmas party can be stressful. According to Jean Lowrie-Chin, managing director of PROComm, with Christmas being one of the busiest times of the year when it comes to social events, diaries fill up fast and this means you should set a date for the event you are planning as early as possible.
The budget is critical. The size of your budget will have a major impact on the type of Christmas party you organise. It will impact everything, from the food to the entertainment and choice of venue.
“Find out how much money you have to spend. You need to know this as early in the process as possible so you don’t start planning something completely unrealistic. Allocate the budget by what is most important to your group. This will depend on the type of company and the expectations of the people who will be attending,” Lowrie-Chin said.
“If it is an office party, make sure your members participate in the preparation of the guest list so you do not make any serious omissions. Also, make sure to design fun invitations that indicate a light-hearted event, and ensure that these invitations are sent out at least three weeks before and follow up to ensure everything is in place,” she added.
Managing director of Market Me Consulting Limited, Lyndsey McDonnough, said it is very important to pay attention to the guest list.
“The people who are invited set the tone before and during the event, so it is important to carefully select who will make it to your list. It is important to also put together the list in advance; and be firm in your decisions so that you don’t leave out anybody who you really wanted to attend,” McDonnough said.
Success is measured differently depending on the event, but the best way to know if you have staged a successful event is to observe your guests. “If you think they are having a good time, chances are they are; and if they are good guests, they will call and say ‘thank you’ and tell you how great it was,” McDonnough said.